Ventura County, Calif., streamlines its records-management processes

The assessor’s office adheres to California tax laws that designate the inventory and assessment of property for tax purposes. The office maintains public records of all housing tracts throughout the county, and makes them available for viewing.

The assessor’s property records comprise the largest segment of internal paper files maintained by the office.

“With the vast volume of tract and custom property records stored in paper files, we knew we needed a reliable and secure way to capture, store and provide them electronically,” said Huiling Tanouye, deputy assessor for the county. “We look forward to Anacomp enabling such a beneficial solution that empowers us to turn our historical records into on-demand electronic content.”

Anacomp’s document-capture services include document preparation, scanning, indexing and conversion, intelligent document recognition, advanced data extraction, multiple retrieval options, data integration and delivery into enterprise systems (such as ERP, ECM and A/P) for day-forward processing or for archival purposes.

Anacomp boasts that its capture services allow customers to accelerate their business processes, reduce operating costs, increase information quality, improve customer service and help enable regulatory compliance by reducing reliance on cumbersome paper processes. Anacomp captures and hosts billions of documents while meeting stringent security and availability requirements for enterprise and government customers worldwide, according to the company. 

Anacomp also offers systems design, deployment, training and support for its records-conversion and -management services.