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Seeing a chance for her institution to obtain federal stimulus funds, Eileen Miller, purchasing management analyst at Salem, Ore.'s Chemeketa Community College, has been drafting reports for her college's local contract review board to enable the college to make "emergency declarations" for stimulus-funded projects. The college has $16 million in shovel-ready projects that may qualify for stimulus funding and wants to be ready to move fast, even as the federal government rolls out rules covering implementation of the stimulus legislation. One urgent project seeking stimulus funds at the college is an upgrade of primary electrical distribution to a secondary loop; the college's 40-year-old conductors failed three times in the last year, and the outages occasionally forced administrators to close the campus. Another project seeks to spend $1.4 million to create additional classrooms that could be used to expand the college's curriculum for the wine and agricultural industries.

Like Miller, many public purchasers are stepping up to the plate to help with claiming a share of stimulus funds. Stephen B. Gordon, director of procurement for Alexandria, Va., urges public purchasers to make their views known if they are asked to serve on a stimulus funding project committee. "Participate proactively in the planning, forming and administration of contracts that will be funded with stimulus funding. Think big, but pay close attention to the details. If there ever was a time for procurement and contracting officials to show that they are competent strategic players, this is it."

Gordon anticipates public purchasers taking on several tasks as they help cities and counties allocate and spend stimulus funds. "The key roles include identifying, analyzing and recommending purchases and contracts that could be funded with the money; understanding what the strings that come with the money will require us to do; and asking questions when we don't understand what we will be expected to do." Public purchasers should involve grantor agency officials, other fiscal and administrative officers, and client department representatives when gathering information, Gordon says.

Falls Church, Va., procurement has been involved in stimulus funding planning from the beginning, says Cindy Mester, assistant city manager. The city's procurement officer, Faye Smith, prepared key documents early in the process.

"Most of those stimulus grants are going to be filed online, so you have to be registered with Grants.gov, which is the federal connection piece," Mester says. She says agencies have to have a Duns number, Central Contractor Registration and register an e-business primary contact. "My procurement officer took the lead to make sure we were all coordinated and ready to do that."

Jay McCleary, deputy director of government services in Red Wing, Minn., public works department and Go Pro editorial advisor, says stimulus dollars might have limited effects on procurement. Most of the money will be used in construction projects, which generally are handled through the engineering departments and not through purchasing. "There will be some construction projects for buildings, and those may be handled through purchasing, but it is hard to say," McCleary says.

Not much is certain

Kirk Buffington, director of purchasing for Ft. Lauderdale, Fla., and president of the Herndon, Va.-based National Institute of Governmental Purchasing (NIGP), says most local officials still are trying to determine the role of public purchasers in receiving and managing federal stimulus funds. "The federal government still needs to compile rules as to how that bill language is supposed to be implemented."

One area of uncertainty, Buffington says, covers use of Federal Acquisition Regulations (FAR) in federal stimulus programs. "We're not sure if there's an expectation that every dollar we spend from the stimulus package is supposed to follow the FAR, or follow what we may do locally." He also admits that very few local administrators are experts on FAR.

The economic recovery pages on individual federal agency websites are some sources for help for purchasers in preparing for the stimulus package funds, says Carolyn Coleman, federal relations director at the Washington.-based National League of Cities (NLC). "Every agency is issuing separate guidance for the different federal stimulus programs, so you need to go to the federal agency's Web site. Some of them have released regulations, and others haven't yet," she says.

Other sources for advice include federal agencies such as the departments of Transportation, Housing and Urban Development, Energy and Education. "Think about what it is your jurisdiction is trying to do through the stimulus funding and the specific funding program, and then go to the federal agency of jurisdiction," Coleman says. The individual federal agency "decides what's an eligible project, what will get funded, what's the process for accessing the funds, if it is a competitive grant or if it is a formula grant."

Some state government stimulus Web pages also explain how their state is spending ARRA funds. For a complete list of all state recovery sites, visit www.recovery.gov/?q=content/state-recovery-page.