County officials will save some trees with electronic documents deal

Aug 25, 2008 12:00 AM, By Michael Keating

California county recorders soon will have fewer paper documents to process, file and preserve. The California Electronic Recording Transaction Network Authority (CeRTNA), which is a consortium of county recorders in California, has inked a deal with Dallas-based Affiliated Computer Services Inc. (ACS) in which the company will design, develop, implement and support an electronic recording delivery system (ERDS) for CeRTNA.

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According to ACS, the system is the first in the country to be state-certified for document security.

The ERDS will enable documents related to land records to be electronically submitted from groups such as title agents, banks, lenders and local governments to be routed to county recorders for processing, eliminating the need for paper documents to be delivered to the county. The system will ensure that the electronic documents meet county standards and strict certification requirements of the California attorney general.

CeRTNA will make the system available to all counties in the state; these entities will be able to assist in the creation, development and growth of shared standards for electronic document delivery. CeRTNA’s arrangement with ACS will help reduce the ERDS development, implementation and certification costs for each participating county, according to the company.

“ACS will create a system for CeRTNA that will save time and money for local governments,” said Patrick Honny, chief deputy of information technology for San Bernardino County. “With the advantage of knowing the documents going into the system have already met state recording requirements, we have an even greater level of reliability and efficiency.”

ACS is a provider of managed services for state, county and local governments. The company provides business-process outsourcing services in the government sector, including more than $7.5 billion in beneficiary payments through its electronic payment card or stored value card services.

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© 2008 Penton Media Inc.

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